Processing - consent

Privacy Notice

What is the service being provided?

School Trips, Schools clubs, Pupil Support Services, Sporting Activities

What personal data do we need from you?




Known As name

Date of Birth



Medical details

Parent/Carer names

Emergency contacts


First language

Language spoken at home

Free School Meal entitlement

Special educational needs

Details of court orders applying to the child


GP name and address

Medical conditions

Key Stage assessments

Previous schools attended






Who will be using your Personal Data?

Who is the Data Controller?

Mersea Island School

Who is the Data Controller’s

Data Protection Officer?

Lauri Almond

Essex County Council.  County Hall.  Chelmsford.  CM1 1QH

Phone Number 03330322970

Are there any Data Processors?



Who are they?

Travel operators, school journey organisers eg Kingswood, NST, Essex Outdoors, sports coaches, after school club leaders, specialist teacher service, social care, Family Solutions

What will it be used for and what gives us the right to ask for it and use it?

The Purpose(s):

To enhance education provision, inclusion and recreation

The Legal Condition(s):


You may withdraw your consent at any time by contacting us

Who else might we share your data with?

Other family support and counselling services.

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?


How long will your data be kept?

When will it stop being used?

Trips = when the trip is complete

Sports = when the coaching or after school club ends or the pupil no longer attends.

Pupil Services – when the pupil ceases to access the service or leaves the school.

How long after this will it be deleted?

As above

Our use of the data will be subject to your legal rights (marked if applicable):









As you are giving us your data directly to us:

This is the reason why we are allowed to ask for it and use it:

To enable the delivery of these services

This is what could happen if you refused to let us use your data for this purpose:

Your child will not be able to participate in these events

Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulations 2016

The General Data Protection Regulations 2016

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

Postal Address

Essex County Council.  County Hall.  Chelmsford.  CM1 1QH


Phone Number


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Online Form

Phone Number

0303 123 1113